Enrolling and managing juniors
How to invite a junior through their guardian, use the junior register, record consents, manage multiple guardians, and promote a junior to an adult account at 18.
Enrolling and managing juniors
This article covers the full lifecycle of a junior member on Badminton Clubhouse: from the initial guardian invitation through consent recording, day-to-day register management, and eventual promotion to an adult account.
Your club must have its safeguarding posture set to Mixed or Juniors only before any of the steps below are available. See Setting up your junior club if you have not done this yet.
How juniors join: the guardian invitation
Juniors do not create their own accounts and do not log in to the platform. Instead, you invite a junior by sending an invitation to their guardian:
- Go to Admin > Invitations and select Add a junior.
- Enter the guardian's email address (the parent or carer who will accept on the junior's behalf).
- Select a membership tier and add an optional welcome note.
- Send the invitation.
You do not need to know the child's name or date of birth at invite time. The guardian supplies those during acceptance, and the membership tier is fixed by your invitation, the guardian does not choose one.
The guardian receives an email asking them to enrol a child at your club. They sign in (or create an account), then for each child either pick an existing child on their account or add a new one. Either way they complete the same full profile used for online registration: date of birth, playing information, medical notes, one to three emergency contacts, and the consents your club requires, all captured on that child's form before they move on to the next. A guardian can enrol more than one child from a single invitation.
Once the guardian confirms, each child arrives as its own row on Admin > Applications, tagged Guardian and Junior, exactly like an online registration. See Approving a guardian registration below, the child only becomes a member once you approve their row, starting Pending until every required consent is recorded.
Letting guardians register their child online
As well as inviting juniors one by one, you can open a public door so a guardian can register their own child to join, without an invitation. This is controlled by the Junior registration setting under Admin > Settings > Visitors (visible only when your posture is Mixed or Juniors only):
- Off (default) - guardians cannot register children online. You invite them, as above.
- Approve first - guardians register their children online, and the committee approves each registration before the child becomes a member.
When this is on, a "Register a child to join" button appears on your public club page. The guardian signs in, then works through a short wizard: their own contact details, a full profile for each child, and a review step. For each child they enter the date of birth themselves, choose a membership, and tick the consents you require. The child's date of birth is never typed by the club.
Because the guardian completes the whole profile up front, each registration reaches you complete: the child's playing information, medical notes, emergency contacts (one to three), and the status of every required consent all arrive with the row, so you have what you need to make a safeguarding-aware decision before you enrol the child.
Approving a guardian registration
Each registration arrives as a row on Admin > Applications, tagged Guardian (and Junior). To admit the child:
- Open the application and review the guardian and child details.
- Choose the membership the child will be enrolled on (it defaults to the tier the guardian requested).
- Select Approve and enrol.
The child is enrolled straight onto the membership through the same path as an invitation, starting Pending until required consents are recorded. You never re-enter the child's date of birth. The committee is emailed whenever a new guardian registration is submitted.
Note: Guardian registrations are enrolled directly, not through an invitation email. The older "Send invitation" action is intentionally unavailable on these rows.
Inviting the junior to a session before deciding
If you would like the junior to try a session (or you want to see them play) before approving, use Invite to a session on the registration's review page. The guardian receives an email naming the child, with the session details and any message you add. The registration stays open: approve, waitlist or reject it as normal afterwards. The junior can be added to the session's peg board by the session runner, and any games they play appear on the registration's Performance card.
The junior register
The junior register is the Juniors tab at Admin > Guardians (visible only when your posture is Mixed or Juniors only). The page's default Guardians tab lists every guardian with their contact details and the juniors they are responsible for. It is committee-only: no junior or guardian contact appears on any public page or member-facing directory.
Each row in the register shows:
- Name and calculated age (from date of birth)
- Guardian(s) linked to this junior, each with a tap-to-email and tap-to-call link so you can reach a parent quickly on a club night. Guardian contact details are committee-only and never shown on any public page.
- Consent status - one chip per required consent, shown as Recorded (green) or Needed (amber)
- Membership status - Pending or Active. If a junior is Active but a required consent is no longer on record, a Consent lapsed warning appears next to the status so you can follow up with the guardian.
To find someone quickly, use the search box (matches junior or guardian name), the All / Active / Pending status filter, and the Needs consent toggle to show only juniors with an outstanding required consent. All three apply instantly without reloading. See Running a Junior Section for the full register walkthrough.
When a junior is approaching 18, a Turning 18 badge appears next to their status, and it becomes an amber Promotion overdue badge if the hand-over has been outstanding for more than 30 days. These are visibility only: the guardian has been asked to hand the account over to the young person, and no committee action is required. You can still promote the junior from their member record at any time (see below).
Recording consents
A junior moves from Pending to Active once all required consents are recorded. Consents are recorded in one of two ways:
- Guardian acceptance - the guardian agrees to the consent items during the online acceptance journey. These are recorded automatically when the guardian completes the enrolment.
- Committee recording - for consents collected in person or on a paper form. The committee records these manually.
To record a consent manually:
- On the junior's row in the register, select Record consent.
- Choose the outstanding consent from the list.
- Confirm. The chip flips from Needed to Recorded.
When the last outstanding consent is recorded, the junior's status automatically changes from Pending to Active. You will see a confirmation message.
Guardians and multiple guardians
Each junior is linked to one or more guardians. A guardian:
- Accepts invitations and consents on the junior's behalf
- Can be contacted for session coordination (for example, collection at sign-out)
- Acts as the junior's representative for all platform communications
A junior can have more than one guardian (for example, both parents). Additional guardians can be linked through the junior's member record. All linked guardians can act on the junior's behalf.
Guardians are not club members in their own right unless they also hold an adult membership.
For more detail on the guardian relationship, see Juniors (player guide) and Guardian escalation.
Photo consent
Photography and media is one of the three required consents. Once recorded, it grants permission for the club to photograph or film the junior at club activities in line with your club's media policy. If a guardian later withdraws this consent, the committee can update the record accordingly.
For more detail on how photo consent works on the platform, see Photo consent.
Promoting a junior to an adult account at 18
When a junior member turns 18, they can be promoted to their own adult account. The promotion:
- Creates a personal login for the former junior
- Transfers their member record (history, consents, etc.) to the new account
- Lapses any junior membership tier they held
- Removes the guardian link
The committee initiates the promotion from the junior's member record. The former junior then receives an email invitation to set up their own login.
For more detail, see Promoting a junior to an adult account.
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